SUMMARY LODGE 461 OPERATIONS LODGE by PSP T. J. Williams

· “Lodge Officers” (AKA Chair Officers) ER, 3 Knights are in charge

· Lodge is supreme- can direct activities of Lodge Officers, Governing Board and Trustees

LODGE OFFICERS

· ER is CEO of Lodge and Governing Board and Ex-Officio member of Board of Trustees

· Knights assume responsibility if ER is absent

· Lodge Officers are responsible for all Lodge Activities

· Support Officers are: Tiler, Esquire, Chaplain , Inner Guard

SECRETARY

· Handles all correspondence and maintains all records

· Receives all funds and transfers to the Treasurer

· Co-signs all checks with Treasurer

· Must present a written report of his transactions semi-annually in April and October

TREASURE

· Treasurer of all committees and all activities of Lodge and Club

· Deposits all funds. Designates Depository if Lodge does not

· Pays all bills and co-signs all checks with the Secretary

· Can designate one Trustee to sign checks in his absence

· Controls all “earmarked” funds

· Can be Daily Auditor of Governing Board

· Must present a written report of his transactions semi-annually in April and October

TRUSTEES

· Responsible for physical assets

· Invests surplus funds (if any)

· Members of Governing Board

· Have no authority on Lodge Operations

· Investments are under control of the Lodge and disbursements must be through the Treasurer

· Must present a written report of their transactions semi-annually in April and October

LODGE OPERATIONS

· ER appoints all committees

· Committees function within Lodge approved budget. ER authorizes expenditures

· Governing Board and Trustees have no authority over Lodge activities and committees

· Budget committee establishes annual budget

· Audit Committee is mandatory. No Trustees or Officers can serve on this committee

· The Audit Committee will engage an accountant with Lodge approval

· Neither the Governing Board nor the Trustees is authorized to employ its own accountant

· The ELKS HERD is a Lodge Publication and is not under the control of the Governing Board

CLUB OPERATIONS

· Governing Board consists of ER (chairman) ,Knights, and Trustees

· Governing Board manages club operations; it has no authority over Lodge operations

· Governing Board must submit to the Lodge a monthly written report showing its financial condition and the condition of its budget

· Funds derived from Club Operations are Lodge Funds and the Treasurer handles all funds